Cleaning for data centres and server rooms

Why a server room needs its own approach

In an office, a forgotten skirting board is annoying. In a server room, one wrong action can affect systems that your organisation or your customers rely on. At the same time, you don't want dust to build up around cabinets and cooling, because that affects the airflow and the maintenance of the equipment. So cleaning is still needed, but in a different way.

That's why we start with a conversation and not with a cleaning list. We walk through the location with you, look at which rooms are critical and set out what is and isn't allowed there. Your technical team stays in control.

This page is for IT managers, data centre managers and facility managers responsible for a data centre, or for a server room in an office or commercial building in the central Netherlands.

From server hall to office area

A data centre is more than server halls. We make different agreements per type of room:

• Server halls and server rooms. Floors and the outside of cabinets, only with permitted methods and at agreed times. The inside of cabinets and all cabling stay outside the work, unless agreed otherwise.
• Technical rooms. Rooms for cooling and power only go into the plan if your technical team wants that, and then under supervision if needed.
• Corridors, airlocks and entrance. This is where most dirt is walked in. If these zones stay clean, less ends up in the server halls.
• Office, pantry and washrooms. These rooms can be included in daily cleaning, at a rhythm that suits the number of people on site.
• Glass walls and doors. Removing fingerprints and smudges with window cleaning, with attention to the products we use near the halls.

Planning and access

Cleaning in a data centre doesn't have to be a fixed round at a fixed time. We align the times with your maintenance calendar, deliveries and changes, and take account of rooms that are temporarily inaccessible. If something changes, you tell your point of contact and we adjust the schedule.

For access, we follow your procedure. We agree in advance who is coming, how staff are registered, whether they are supervised and which zones are permitted. If your location has additional requirements, such as screening or a non-disclosure agreement, we discuss in advance what that takes. That keeps your register accurate and you know who has been inside and when.

Materials are part of the preparation too. We set out per room which equipment, cloths and products may enter the hall and where the cleaning trolley stays. If a way of working doesn't meet your requirements, we look for an alternative together or leave that work out.

Safety and certifications

VCA shows that safety, health and the environment are a fixed part of how we work and that risks in the workplace are assessed in advance. In a data centre, that means things like watching walking routes, keeping passages clear and knowing what to do when an alarm goes off. Keurmerk Schoon covers the assurances around that: administration that is in order, insurance that also covers damage at your location, and an independent check at least once a year. Read more on the page about our certifications.

How we prepare the first round

Before anyone goes into a hall, we want to know what is involved. We ask about your access procedure, your site rules and the rooms that are critical. Together with your technical team we walk the route, so it's clear where the trolley stays, where water is available and which zones are accessible only under supervision. We set out these agreements per room, so you can check and add to them yourself.

We plan the first round at a quiet moment, if possible with someone from your team present. We then discuss what went well and what needs to change, before the work settles into a regular rhythm. That way, you stay in control.

Why Shinesta for your server room

We are a compact cleaning company and we keep the lines short. That suits an environment where you want to know who comes in and who to call if the schedule moves. We tell you in advance what we can't or may not do. Would you like to know whether this suits your location? Request a quote or call us, and we will go through it together.